Content: 4.7. Outline of Assessment and certfying

Content

4.7. Outline of Assessment and certfying

PIA will have to conduct internal and external assessment of the candidates The process for internal and external assessment and certification are detailed below:

4.7.1 Internal and formative assessment and course completion certification

Overview

Item	Description
Purpose	Outline procedures for internal assessment and course completion certification of candidates
Reference to Guidelines	Para 3.2.2.2.3, page 29
Prerequisite/s	Admission of a candidate to a batch
Time for completion	Continuous during the training
Resource/s	SF 4.7A: Common instruction for Internal and external assessment; certification of candidates and SF 4.7A1: Formative assessment of candidate
Process owner	PIA OP team

Activities

Actor	Action	Time for completion	Relevant Documents
PIA OP team	Hold tests, save the tests in candidates’ personal dossier and upload them to ERP. Issue course completion certificate to all candidates	To be done continuously At the end of each batch	SF 4.7A: Common instruction for Internal and external assessment; certification of candidates
Trainers of PIA	Conduct formative assessment of candidates on Attitudes, Skills and Knowledge (ASK)	Every fortnight	SF 4.7A1: Formative assessment of candidate
PIA Q team/Academic committee of PIA	Internal assessments: Verify CCTV samples of tests being conducted on the examination process Retest candidates and compare performance Verify formative assessment report of the candidates	As per inspection schedule. For internal assessments - Check randomly selected candidates and randomly selected videos during a centre visit. Inspect videos of assessment process on the first visit after the batch is trained.	SF 4.7A and 5.2A: Training centre inspection SF 4.7A1
For APS
SRLM	Same checks as Q team but on a different set of randomly selected candidates. To verify randomly generated samples verified by PIA Q team including the inspection notes and compliance to the PIAs Q team observations. Verify formative assessment report of the candidates	As per inspection schedule .	SF 4.7A and 5.2A SF 4.7A1
CTSA	Check on Q team and SRLM reports Verify formative assessment report of the candidates	As per inspection schedule	SF 4.7A and 5.2A SF 4.7A1
For YPS
CTSA	Same checks as Q team but on a different set of randomly selected candidates. In addition, check one randomly selected candidate from amongst the candidates verified by the Q team. Verify formative assessment report of the candidates	As per inspection schedule .	SF 4.7A and 5.2A SF 4.7A1
SRLM	Same checks as Q team but on a different set of randomly selected candidates. To verify randomly generated samples verified by PIA Q team including the inspection notes and compliance to the PIAs Q team observations. Verify formative assessment report of the candidates Follow up on compliance of SRLM’s observations.	As per inspection schedule .	SF 4.7A and 5.2A SF 4.7A1

4.7.2 External assessment and certification

Overview

Item	Description
Purpose	To ensure Accreditation and affiliation of center External assessment and certification of candidates by National Council for Vocational Training (NCVT) and Sector Skill Council (SSC)
Reference to guidelines	Point ii, Para 3.2.2.2.6, Page no. 30
Prerequisite/s	Any time after uploading of sanction order (I₂)
Time for completion	External assessment: Assessment to be done in the last ten days of training by an agency accredited by NCVT/SSC
Resource/s	SF 4.7A: Common instruction for Internal and external assessment; certification of candidates, SF: 4.7B: Instructions for online application for accreditation and affiliation (SSC) / testing centre (NCVT) and SF 4.7C: External assessment certificate report
Process owner	PIA OP team

Activities

Actor	Action	Time for completion	Relevant documents
Accreditation and affiliation for training centres based on course[1] for SSC/NCVT
PIA	For SSC Apply for accreditation of training centre for a job role to NSDC/SSC on the designated web link Obtain affiliation from SSC For NCVT Application for Testing centre to concerned RDAT Obtain approval of testing centre	Before due diligence of the centre for a trade By uploading training centre information on the ERP (Normally it takes almost 30 days to complete the affiliation) Within 3 days of due diligence approval by SRLM /CTSA Within 10 days of application	SF: 4.7B: Instructions for online application for accreditation and affiliation (SSC) / testing centre (NCVT)
External Assessment of candidates (applicable for both SSC and NCVT trades)
PIA OP team	Apply with complete details of a batch to be assessed along with payment for assessment fee to SSC/NCVT and proof of payment to be uploaded on ERP Obtain confirmation about assessment date and logistics required to conduct assessment and assessment date to be uploaded on ERP Conduct assessment through SSC/NCVT empanelled assessor To ensure capture and storage of complete assessment of each batch	Within 5 days of batch freezing Within 10 days before the date of assessment Assessment has to be done within 10 days of completion of batch (If candidates have OJT PIA has an option to complete the assessment either before or after the OJT. This should be indicated in the lesson planner). As per the assessment	SF: 4.7B: Instructions for online application for accreditation and affiliation (SSC) / testing centre (NCVT) SF 5.2B: CCTV - Specifications, location and recording, review and storage of chapter 5
PIA Q Team	To review CCTV footages of assessment as per the instruction given in SF 5.2A: Training centre inspection	As per the inspection schedule	SF 5.2B: CCTV - Specifications, location and recording, review and storage of chapter 5
SRLM/CTSA	To review CCTV footages of assessment as per the instruction given in SF 5.2A: Training centre inspection	As per the inspection schedule	SF 5.2B CCTV - Specifications, location and recording, review and storage of chapter 5
Certification of candidate (applicable for both SSC and NCVT)
SSC/NCVT	Upload the result in their own website or share the information with PIA Assessment Certificates to be issued to the PIA	Within 10 days of assessment completion of a batch Within 45 days from completion of assessment	SF 4.7C: External assessment certificate report
PIA OP team	Upload certificate details on ERP and distribute certificate to the candidates	Within 7 days of receipt of certificate	SF 4.7C: External assessment certificate report
PIA Q team	Verify complete certificate details updated for the candidates on ERP	As per the inspection schedule	SF 4.7C: External assessment certificate report
SRLM for APS and CTSA for YPS	Cross-verify Q team report with certificate details updated for the candidates on ERP	As per the inspection schedule	SF 4.7C: External assessment certificate report
CTSA for APS	Cross-verify SRLM report on with certificate details updated for the candidates on ERP	As per the inspection schedule	SF 4.7C: External assessment certificate report
Note: * If certificate is not issued by SSC/NCVT within 45 days from completion of assessment, PIA has to escalate the issue to SRLM at State level and MoRD at central level. All delays will be consolidated and taken up with SSC/NCVT.

[1] Course is the primary trade in which the candidates will be certified. A centre has to be accredited and affiliated under the primary trade.