Purpose

To start the training and freeze the batch

Reference to guidelines

No specific reference

Prerequisite/s

• Training centre approval
• Enrolment of required number of candidates per batch (maximum permissible strength is 35 candidates per batch) 
• Batch freeze summary (including number of SC/ST, women, minority and PWD candidates) and Individual Summary for each  candidate

Time for completion

Training start: Continuous as per training plan

Batch freezing: 10 days after training starts

Resource/s

As per SF 6.3A1: Batch details, SF 6.3A3: Batch freeze summary, SF 6.3A5: List of candidates who wereenrolled, SF 6.3A6: List of candidates after freezing of the batch, SF6.3B: Candidate attendance, and SF6.3C: Protocols for delisting and drop out of candidates

Process owner

PIA OP team

PIA OP team

• Maintain details of the trainee batches

• Make changes in batch details as required
• Enrol candidates in a  batch

• Freezing of each batch

• Facilitate obtaining of Aadhar cards

• Open bank accounts

Continuous process

Before the batch start date

On or before the batch start date

Within 10 days of batch start date

Within 10 days of batch start date

Within 10 days of batch start date

Not later than a day after freezing of the batch

SF 6.3A1: Batch details, SF 6.3A3: Batch freeze summary, SF 6.3A5: List of candidates who wereenrolled, SF 6.3A6: List of candidates after freezing of the batch, SF6.3B: Candidate attendance, and SF6.3C: Protocols for delisting and drop out of candidates

PIA Q team

• Verify the details for the batches as per prescribed norms
• Verify the documents of candidates

5 working days in advance of batch start date

Up to batch freeze date

SF 6.3A1, SF 6.3A3 SF 6.3A5, SF 6.3A6, SF6.3B, and SF6.3C

CTSA/SRLM

• Certify the details for the batches as per prescribed norms
• Verify the documents of candidates on sample basis

As per the inspection schedule

As per the inspection schedule

SF 6.3A1, SF 6.3A3 SF 6.3A5, SF 6.3A6, SF6.3B, and SF6.3C

If a candidate is in possession of an Aadhar card issued by the Unique Identification Authority of India, PIAs must collect the 12-digit Aadhaar (UID) number. PIAs must also help those candidates who do not have this number to obtain the Aadhaar card during the training period. However, under no circumstances should non-possession of Aadhar card/number be a basis for denying training to a candidate who is otherwise eligible.

Purpose

To define procedures for completion of training of a batch

Reference to guidelines

No specific reference

Prerequisite/s

Batch creation and freezing

Time for completion

Completion of training duration

Resource/s

SF 5.2A: Training centre inspection, SF 6.3A4: Batch completion summary, SF6.3A7: List of candidates after completion of training of the batch, SF6.3B: Candidate attendance, and SF6.3C: Protocols for delisting and drop out of candidates

Process owner

PIA OP team

PIA OP team

• Closure of batch after classroom training
• Closure of batch after OJT, if applicable

As per completion of training duration

SF 5.2A: Training centre inspection, SF 6.3A4: Batch completion summary, SF6.3A7: List of candidates after completion of training of the batch, SF6.3B: Candidate attendance, and SF6.3C: Protocols for delisting and drop out of candidates

PIA Q team

• Verify the documents of candidates on sample basis

As per the inspection schedule

SF 5.2A, SF 6.3A4, SF6.3A7, SF6.3B, and SF6.3C

CTSA/SRLM

• Verify the documents of candidates on sample basis

As per the inspection schedule

SF 5.2A, SF 6.3A4, SF6.3A7, SF6.3B, and SF6.3C

Purpose

To terminate the training of a batch before the training process is completed, on account of any reason. Some of the possible reasons are – PIA is unable to continue the training, force major clauses as per MoU, malpractices or fraudulent practices.

Reference to guidelines

No specific reference

Prerequisite/s

Batch creation

Time for completion

Continuous process till project closure

Resource/s

NA

Process owner

CTSA for YP states and SRLM for AP states

PIA OP team

• Provide appropriate reasons and request the respective CTSA/ SRLM to terminate training for the batch

Continuous process till project closure

NA

CTSA/SRLM

• Examine the PIA’s request for termination and take a suitable decision
• Terminate training of the batch, if required
• Suo moto action in case major malpractices or fraudulent activities are found

Within 10 working days of receipt of PIA request

NA

Purpose

To transfer the active batches to another training centre during the training process, if required due to unforeseen circumstances

Reference to guidelines

No specific reference

Prerequisite/s

Start of training

Time for completion

Continuous process till project closure

Resource/s

NA

Process owner

CTSA for YPS and SRLM for APS

PIA OP team

• Request the respective CTSA/ SRLM to transfer one or more batches to another centre, giving appropriate reasons

Continuous process till project closure

NA

CTSA/SRLM

• Examine the PIA’s request for batch transfer and take a suitable decision
• Transfer the batches, if required

Within 10 working days of receipt of PIA request

NA