Content
1.4. Important events in a project and their timelines
A project is divided into two phases; inception phase and execution phase. Important events in each of the phase and the related timelines are given in the Table below. However, the times are indicative and some of the events may happen earlier or later. If events happen earlier than that indicated in the timeline then the rest of the timeline getsadjusted accordingly. However, if delays occur and times get extended remedial action as proposed elsewhere in the manual would get invoked.
An important point to note is the sequencing of inception and execution phases. While these events are shown as sequential for reckoning of timelines, it is stated that a PIA can take up execution of the project 15 working days after fulfilling the project execution readiness conditions by submitting the project execution readiness form through the system. Details of project readiness conditions and the procedure for ensuring them are dealt in the manual separately.
Table 1‑2 Timeline of major events
|
Phase |
Code |
Major Event |
Indicative time gap between the events |
|
Inception phase |
I1 |
Uploading of approved EC minutes[1] |
0 day |
|
I2 |
Uploading of Sanction order |
15working days after I1 |
|
|
I3 |
Execution of Memorandum of Understanding (MoU) |
20 working days after I2 |
|
|
I4 |
Release of 1st instalment and issue of Project commencement order |
10 working days after I3 |
|
|
I5 |
Submission of project execution readiness form |
After I1 to a maximum of 15 working days after I4 |
|
|
Execution phase |
E1 |
Commencement of project |
30 calendar days after I4. |
|
E2 |
Notification for release of 2nd instalment |
As per prospective work schedule[2] |
|
|
E3 |
Release of 2nd instalment |
60 working days after E2 |
|
|
E4 |
Notification for release of 3rd instalment |
As per prospective work schedule |
|
|
E5 |
Release of 3rd instalment |
60 working days after E4 |
|
|
E6 |
Completion of training |
As per prospective work schedule |
|
|
E7 |
Completion of placement |
As per prospective work schedule but not later than 4 calendar months after E6 |
|
|
E8 |
Release of 4th instalment and official closure of the project |
14 calendar months after E7 |
|
|
|
|||
[1]Based on past experience it is assumed that at-least 15 working days gap will be available between release of EC minutes and issue of Sanction order. However, if the gap is less than 15 days, time for to trigger event I3 will increase correspondingly.
[2] Prepared at the MoU stage and amended time to time as per the procedures laid out in SOP manual.