Purpose

To ensure bank accounts for all selected candidates, not having active bank accounts, are opened before starting of training

Reference to Guidelines

Not Applicable

Prerequisite/s  

Completion of mobilization, aptitude test, counselling and selection of candidates

Time for completion                  

Not later than 4 days of batch freezing

Instructions

None

Process owner

PIA Op Team

 1

Identification of candidates not having active bank accounts

PIA OP Team

Not later than 2 days of a candidate joining the training programme or prior to freezing of a batch.

-

 2

Collect KYC documents for the identified candidates

PIA OP Team

Prior to freezing of the batch

As per the documents required by bank

 3

Open bank accounts for identified candidates

PIA OP Team

Not later than a day after freezing of the batch

As per the documents/forms required by bank

 4

Upload and validate bank account details in PFMS

PIA OP Team (Finance)

Not later than 4 days after freezing of a batch

SF 8.4A: Candidates bank account details and SF 8.4B: Training centre wise bank account details

5

Verify and provide advice to PIA OP team (Finance) in case of deviation

PIA Q Team

2 days before starting of training

Purpose

• To ensure timely and correct payment of entitlements towards food and transportation cost to candidates
• To ensure boarding and lodging facilities are provided to candidates during OJT.

Reference to Guidelines

Section iv, para 1.3.2, page 14

Section v, para 3.2.1.7, page 24

S no. 6, table 1, para 3.2.2.4, page 34

Para 3.2.2.10, page 37

Step 4, table 4, para 4.5, page 49

Step 11, table 4, para 4.5, page 51

Section iii, para 6.5.7, page 64

Prerequisite/s                   

Start of  Training

Time for completion                  

As per the activity table below

Instructions

Attendance as per SF 5.1I, SI 8.4A: Common instruction on payment of entitlements, SI 8.4A1: Rates for payment of training cost, candidates entitlements and incentives, SI 8.4B: Instructions on payment of food and to & from charges payment pattern and SI 8.4F: Procedure for Payment of entitlements (Food and To and Fro Charges and Post Placement Support) through PFMS

Process owner

PIA OP Team (Finance)

1

 1^st payment: from start  of training to freezing of the batch

PIA OP Team (Finance)

Within 5 days from the date of batch freeze

 SF 8.4C Payment of food and transportation cost to non residential candidates

2

2^nd payment to penultimate payment

PIA OP Team (Finance)

Within 3 days of completion of every fortnight

 3

Last payment at the completion of training for the batch

PIA OP Team (Finance)

Within 3 days of completion of training

 4

Provide boarding and lodging facilities during OJT

PIA OP Team

During OJT days

Purpose

To ensure timely and correct payment of entitlements towards Post Placement Support (PPS) to the placed candidates as per eligibility.

Reference to Guidelines

Section v, para 1.3.2, page 14

Section v, Para 3.2.1.7, page 25

S no. 4, table 1, para 3.2.2.4, page 33

Para 3.2.2.7, page 36

Step 4, table 4, para 4.5, page 50

Section xix, para 4.8, page 55

Prerequisite/s                   

Joining of a candidate in a job

Time for completion                  

As per the activity table below

Instructions

SI 8.4A: Common instructions on payment of entitlements, SI 8.4C: Instructions on post placement support (PPS) payment and SI 8.4F: Procedure for Payment of entitlements (Food and Transportation cost and Post Placement Support) through PFMS

Process owner

PIA OP Team (Finance)

Payment 1^st instalment of Post Placement Support (PPS) to the placed candidates

PIA OP Team (Finance)

Within 7 days of joining the job

 SF 8.4D Payment of post placement support to placed candidates

Advance payment of remaining instalments of Post Placement Support (PPS) to the placed candidates

PIA OP Team (Finance)

Monthly basis on or before 10^th of the month

Purpose

To ensure timely and correct payment of entitlements towards One Time Travel Cost to the candidates as per eligibility

Reference to Guidelines

Para 3.2.2.2.5, page 31

Para 3.2.2.4, page 33

Para 3.2.2.13, page 38

Para 5.9, page 60

Prerequisite/s                   

Start of a training batch

Time for completion                  

As per the activity table below

Instructions

SI 8.4A: Common instructions on payment of entitlements and SI 8.4D: Instructions on one time travel support

Process owner

PIA OP Team (Finance)

Provide travel assistance to the candidates as per the instructions

PIA OP Team (Finance)

Continuous process after selection of candidates and before joining of the candidates in their respective jobs

Account for the expenditure towards one time travel cost

PIA OP Team (Finance)

Within 7 days of incurring of expenditure

Purpose

To ensure timely and correct amount in to a candidate's bank account towards insurance coverage and complete relevant documentation

Reference to Guidelines

Not applicable

Prerequisite/s                   

Start of a training batch

Time for completion                  

As per the activity table below

Instructions

SI 8.4A: Common instructions on payment of entitlements and SI 8.4D: Instructions on one time travel support

Process owner

PIA OP Team (Finance)

PIA OP Team (Finance)

Not later than 7 days after freezing of a batch

 SF 8.4E Insurance coverage to candidate

   2.

Submit auto debit consent form duly signed by candidates to the bank for enrollment under Pradhan Mantri Jeevan Jyoti Bima Yojana (PMJJBY) and Pradhan Mantri Suraksha Bima Yojana (PMSBY)

Explain the insurance and advice candidates not withdraw the money.

PIA OP Team

Not later than 10 days after freezing of a batch and not later than two days of money transfer

 SF 8.4E Insurance coverage to candidate

Note 1. If a PIA transfers the money to candidate's bank account but the candidate withdraws money then it will be deemed that PIA has done its work properly.

Note 2. The candidate shall be educated that the insurance provided by the PIA is only for a year that ends on 31st May. If candidate want to extend the coverage for subsequent year, they can do so on payment of full annual premium on their own.

Purpose

Booking of expenditure on account of boarding and lodging facilities provided to the candidates

Reference to Guidelines

Para 3.2.2.4, page 33

S no. 5, table 1, page 34

Para 3.2.2.10, page 37

Step 4, table 4, para 4.5, page 50

Prerequisite/s                   

Sanction of project

Time for completion                  

As per the activity table below

Instructions

SI 8.4A: Common instruction on payment of entitlements, SI 8.4A1: Rates for payment of training cost, candidates entitlements and incentives, SI 8.4B: Instructions on payment of food and to & from charges payment pattern and SI 8.4F: Procedure for Payment of entitlements (Food and To and Fro Charges and Post Placement Support) through PFMS

Process owner

PIA OP Team (Finance)

Booking of expenditure towards boarding & lodging facilities to the candidates as per the instructions

PIA OP Team (Finance)

Continuous process

 SF 8.4F Boarding and lodging facilities to the candidates.

Purpose

Reference to Guidelines

Para 3.2.2.16, page 38

Prerequisite/s                   

Fulfillment of employment condition for that month

Time for completion                  

As per the activity table below

Instructions

SI 8.4A: Common instruction on payment of entitlements, SI 8.4A1: Rates for payment of training cost, candidates entitlements and incentives, and SI 8.4G Procedure for payment of mobile tracking support cost to candidates

Process owner

PIA OP Team (Finance)

Provide mobile tracking support to the candidates as per the instructions

PIA OP Team (Finance)

Continuous process

 SF 8.4H Mobile tracking support cost

   2.

Booking of expenditure on account of Mobile tracking support cost

PIA OP Team (Finance)

Continuous process