Every item of work in the life cycle of a DDU-GKY project has been grouped into several modules. Every module is assigned a chapter and every item of the module has been detailed in separate sub-sections of the chapter. Most sub-sections have been divided into two tables. The first table gives the overview of the item of work and the second table details activities, actors and timelines. Most sub sections refer to several standard forms (SFs). These SFs are the instruments through which all items of work are to be undertaken and monitored. However, a few sub sections are written in the normal narrative form.  

A breakup of the contents of each chapter and its overall thrust is given in Table 1.1.

Table 1‑1 Contents of SOP and the overall thrust of each chapter

Chapter number and title	Thrust of the chapter
1     Introduction	The chapter deals with basic introduction of the SOP, procedures to make changes in guidelines and SOP, applicability of the SOP and important timelines in a project. It also covers roles of district administration, village level organisations and panchayats, and approach to quality.
2     PIA registration and project sanction	Covers the registration procedures currently under vogue.
3     Project implementation procedures	Covers financial and non-financial aspects of a project.
4     Training design and planning	Discusses the academic planning of a project
5     Training centres	Training centres, infrastructure and due diligence of a training centre is discussed here. Checks on quality of training to be initiated are also discussed here.
6     Training initiation	Starts with mobilisation and ends with freezing of a batch and dealing with screening and aptitude test.

1.1.1     Navigation of document

As explained earlier, most sub-sections are presented in two table format; the first table is titled “Overview” and gives a basic understanding of the procedure and the second table is titled “Activities” which brings out how the work is to be completed. In addition, most sub sections have standard forms to be filled which are mentioned in appropriate locations in the tables.

The best way to use the SOP is to: 

·                Locate the sub section for the appropriate procedure from the SOP contents page

·                Go to the relevant page

·                Review the overview table in the sub section to get an understanding of the procedure and then go to the activities table.

·                Most of the overview and activities tables have a number of SFs mentioned in them.

·                All the SFs are listed and located at the end of each chapter as per sequence of appearance in the chapter. They can also be located by referring to the list of standard forms available after the contents page. SFs are assigned section numbers suffixed with A, B and so on. Thus if Section 5.1 has three forms they would be called SF 5.1A, SF 5.1B and SF 5.1C. Further, if a form has more than one sub-form they are numbered with a numeral after alphabet. For example, sub-forms under SF 5.1B are numbered as SF5.1B1, SF 5.1B2, etc.

As an example we have reproduced the overview Table and activities Table of a subsection below:

3.2: Release of 1^st instalment

 

Overview

Item	Description
Purpose	To lay down the fund release process for 1st instalment and issue of Project commencement order to PIA
Reference to Guidelines	Row 1, Instalment 1, table 6, para 5.9, page 56
Prerequisite/s	Uploading of executed MoU
Time for completion	10 working days after signing the MoU (MoU execution day is coded as I3)
Resource/s	SF 3.2A: Project account registration form on PFMS and SF 3.2B: Project commencement order
Process owner:	For APS: SRLM For YPS: CTSA

Activities

Actor	Action	Time for completion	Relevant Documents
PIA	1.Opening dedicated bank account[1] for the project and linking it to Public Finance Monitoring System (PFMS) 2. Filling up the bank account details if PFMS is not operational.	To be completed at least 5 days before signing of MoU (I3 - 5 days)	SF 3.2A: Project account registration form of PFMS
SRLM (For APS)/ CTSA (For YPS)	Release the first instalment amount of central & State shares and updating the status on designated web-link (It is mandatory central and state shares are released together This should be followed meticulously by fund releasing agencies)	latest by I3+10 days	Nil
SRLM (For APS)/ CTSA (For YPS)	Issue of Project commencement order	latest by I3+10 days	SF 3.2B: Project commencement order
Note: The project commencement date of the project will be from 30 days from the date release of central and state share from CTSA for YPS/ SRLM for APS

[1] If consortium partners are going to implement any activities and any outsourcing partner is engaged in training and placement towards the project, they have to open a dedicated bank account. All the project bank account needs to be mapped into PFMS, whenever the system becomes functional.