Content

9.1 Introduction

This chapter gives the basic procedures to be followed for grading projects and the PIAs. The objective of grading is to lay a firm foundation to encourage good PIAs and to motivate other PIAs to improve. Projects will be graded on four parameters:

i) Physical infrastructure quality

ii) Batch training quality

iii) Placement quality and

vi) Project execution quality.

Detailed marking on each of the parameter is given in SF 9.1A: Overall marking pattern for a project.

Grading will facilitate comparison of a project and its sub components with other projects. It will also facilitate comparison of performance of PIAs - within a state and across different states.

Grading will be based on objective measures using data captured in various information systems and also by on-site inspections. The details are given for each parameter separately.

All projects will be graded continuously by capturing data from the data reporting mechanism as specified in SOP and/or ASDMS. Result will be reported every month giving the grade for the month and cumulative up to the end of the month.The grades arrived at the end of financial year (end of March) both for the year and cumulative - i.e. from project start to the end of the year; will be reported as yearly gradings. Similarly gradings will also be calculated on half yearly basis (April 1^st to 30^thSeptember and 1^st October to 31^st March) will be reported as half yearly gradings. The half year and annual gradings will be frozen and used to assess the relative performance across projects. The complete mechanism for calculation will be given in ASDMS.

9.1.1 Methodology of marking and grading

Sl.No	Parameter	Time of assessment	Validity*	Reference
1	Physical Infrastructure	At the time of due diligence as prescribed in Chapter 5. PIA can request fresh assessment after changing infrastructure (either increase or reduced)	2 years. However if there is deterioration or improvement after the due diligence then marks will be given as per changes.	Section 9.2
2	Batch Training Quality	Continuous Process	Based on continuous flow of data. Changes will be reflected on monthly basis but final grade will be given/ changed every six months.	Section 9.3
3	Placement Quality	Continuous Process		Section 9.4
4	Project Execution Quality	Continuous Process		Section 9.5
5	Overall Grading of a Project	Half yearly		Section 9.6
Note*: Time is indicative. However MoRD/NIRD&PR are at liberty to order fresh assessment anytime as per exigencies.

9.1.2 Grading Teams and other personnel involved

Teams and personnel involved in grading will be as follows:

National guidance team: Based in MoRD to give overall guidance and direction
National assessment Team: Based in NIRD&PR with overall responsibility for grading
State Level coordinator: SRLMs should nominate a coordinator to consult on grading in their state
Project Level coordinator: PIA to nominate a coordinator for each project for co-ordination and finalization of grading.
Training centre infrastructure assessment Team:Team will consist of CTSA representative in case of a Non APP state/SRLM representative in case of an APS doing the due diligence of the centre and centre in charge of the training centre.
Ad hoc Team:These team will be constituted by NIRD&PR to handle specialized tasks which will arise in process of grading. As the composition and scope of these teams will be task specific, other details will be specified when the actual teams are formed.

The detailed composition and duties of each team is given in SF 9.1B:Composition and duties of teams and personnel involved in assessment and grading.

9.2 Grading of physical infrastructure of a training centre

9.2.1 Grading of physical infrastructure of a training centre without residential facilities

Overview

Item	Description
Purpose	To grade a training centre without residential facilities on basis of its physical infrastructure
Prerequisite/s	Successful completion of due diligence procedure
Time for completion	Due-diligence +17 working days
Resource/s	SF 9.2A: Assessment of physical infrastructure after due diligence
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Assessment after due diligence	CTSA	Due diligence + 10 days	SF 9.2A: Assessment of physical infrastructure after due diligence
2	Review by PIA of the assessment	PIA	Due diligence + 15 days	Review and validate SF 9.2A
3	Validation of the assessment	CTSA	Due diligence + 17 days	Validate and freeze SF 9.2A
For APS
1	Assessment after due diligence	SRLM	Due diligence + 10 days	SF 9.2A: Assessment of physical infrastructure after due diligence
2	Review by PIA of the assessment	PIA	Due diligence + 15 days	Review and validate SF 9.2A
3	Validation of the assessment	SRLM	Due diligence + 17 days	Validate and freeze SF 9.2A

9.2.2 Grading of physical infrastructure of training centre with residential facilities

Overview

Item	Description
Purpose	To grade a training centre on basis of its physical infrastructure with residential facilities
Prerequisite/s	Successful completion of due diligence procedure
Time for completion	Due diligence +17 working days
Resource/s	SF 9.2B: Assessment of physical infrastructure after due diligence
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Assessment after due diligence	CTSA	Due diligence + 10 days	SF 9.2B: Assessment of physical infrastructure after due diligence
2	Review by PIA of the assessment	PIA	Due diligence + 15 days	Review and validate SF 9.2B
3	Validation of the assessment	CTSA	Due diligence + 17 days	Validate and freeze SF 9.2B
For APS
1	Assessment after due diligence	SRLM	Due diligence + 10 days	SF 9.2B: Assessment of physical infrastructure after due diligence
2	Review by PIA of the assessment	PIA	Due diligence + 15 days	Review and validate SF 9.2B
3	Validation of the assessment	SRLM	Due diligence + 17 days	Validate and freeze SF 9.2B

9.2.3 Resolving differences during assessment

In case of difference of opinion in the assessment team during due diligence, NIRD&PR will take the final decision and grading will be done accordingly. To enable this the due diligence team should reproduce sufficient evidence to the national assessment team. The evidence could be written documents, photographs and videos but it should be authenticated by the team.

However a PIA can file an appeal to MoRD. MoRD should give its decision within 20 working days and that will be treated as binding. However, if MoRD does not give decision in 20 days, then the decision taken by NIRD&PR will be considered final.

9.3 Grading of batch training quality

Overview

Item	Description
Purpose	To grade quality of training given to a batch
Prerequisite/s	Completion of a batch
Time for completion	Completion of Training of a batch + 15 working days
Resource/s	SF 9.3A: Parameters for grading of batch training quality
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Conduct the assessment of the training quality	CTSA	Completion of batch+15 working days	SF 9.3A: Parameters for grading of batch training quality
2	Review by PIA of the assessment	PIA	Verification of training quality of a batch by CTSA+30 days	Review and validate SF 9.3A
3	Validation of the assessment	CTSA	Verification of Placement of a batch by CTSA+35 days	Validate and freeze SF 9.3A
For APS
1	Conduct the assessment of the training quality	SRLM	Completion of batch+15 working days	SF 9.3A:Grading of placement quality of a project
2	Review by PIA of the assessment	PIA	Verification of Placement of a batch by SRLM+30 days	Review and validate SF 9.3A
3	Validation of the assessment	SRLM	Verification of Placement of a batch by SRLM+35 days	Validate and freeze SF 9.3A

9.4 Grading of placment quality

Overview

Item	Description
Purpose	To grade the placement quality achieved in a project
Prerequisite/s	Completion of monthly physical placement verification process
Time for completion	Continuous process
Resource/s	SF 9.4A:Grading of placement quality of a project
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Assess the quality of placements	CTSA	Monthly Verification of Placement of a batch by CTSA+20 days	SF 9.4A:Grading of placement quality of a project
2	Review by PIA of the assessment	PIA	Monthly Verification of Placement of a batch by CTSA+30 days	Review and validate SF 9.4A
3	Validation of the assessment	CTSA	Monthly Verification of Placement of a batch by CTSA+35 days	Validate and freeze SF 9.4A
For APS
1	Assess the quality of Placements	SRLM	Monthly Verification of Placement of a batch by SRLM+20 days	SF 9.4A:Grading of placement quality of a project
2	Review by PIA of the assessment	PIA	Monthly Verification of Placement of a batch by SRLM+30 days	Review and validate SF 9.4A
3	Validation of the assessment	SRLM	Monthly Verification of Placement of a batch by SRLM+35 days	Validate and freeze SF 9.4A

9.5 Grading of project execution quality

Overview

Item	Description
Purpose	To grade a project on its execution quality
Prerequisite/s	Completion of one year of execution phase
Time for completion	Meeting of Prerequisite + half yearly assessment (September and March)
Resource/s	SF 9.5A:Grading of project execution quality
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Conduct the grading of a project on its execution quality	CTSA	half yearly +15 days	SF 9.5A:Grading of project execution quality
2	Review by PIA of the assessment	PIA	half yearly +20 days	Review and validate SF 9.5A
3	Validation of the assessment	CTSA	half yearly +25 days	Validate and freeze SF 9.5A
For APS
1	Conduct the grading of a project on its execution quality	SRLM	half yearly +15 days	SF 9.5A:Grading of project execution quality
2	Review by PIA of the assessment	PIA	half yearly +20 days	Review and validate SF 9.5A
3	Validation of the assessment	SRLM	half yearly +25 days	Validate and freeze SF 9.5A

9.6 Grading of a project

Overview

Item	Description
Purpose	To calculate the aggregate score for overall grading of a project
Prerequisite/s	Freezing of grades of training centre
Time for completion	Meeting of Prerequisite + half yearly assessment (September and March)
Resource/s	SF 9.6A & SF 9.6B
Process owner	For APS: NIRD&PR For YPS: NIRD&PR

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Calculate the aggregate score of the training centre and grade the project	NIRD&PR	half yearly +25 days	SF 9.6A & SF 9.6B: Grading of PIAs on all parameters across all sanctioned projects and Grading of Projects across all projects and PIAs
2	Review by PIA of the assessment	PIA	half yearly +30 days	Review and validate SF 9.6A & SF 9.6B
3	Validation of the assessment	NIRD&PR	half yearly +35 days	Validate and freeze SF 9.6A & SF 9.6B
For APS
1	Calculate the aggregate score of the training centre and grade the project	NIRD&PR	half yearly +25 days	SF 9.6A & SF 9.6B: Grading of PIAs on all parameters across all sanctioned projects and Grading of Projects across all projects and PIAs
2	Review by PIA of the assessment	PIA	half yearly +30 days	Review and validate SF 9.6A & SF 9.6B
3	Validation of the assessment	NIRD&PR	half yearly +35 days	Validate and freeze SF 9.6A & SF 9.6B

9.7 Assessment of relative performance

9.7.1 Assessment of relative performance of PIAs

Overview

Item	Description
Purpose	To compare performance of the PIAs
Prerequisite/s	Successful grading of a PIA across all the projects sanctioned
Time for completion	Continuous process
Resource/s	SF 9.7A:Assessment of relative performance of PIAs across all the PIAs
Process owner	For APS: NIRD&PR For YPS: NIRD&PR

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Comparison of PIAs performance on basis of their grades	NIRD&PR	Yearly+40 days	SF 9.7A:Assessment of relative performance of PIAs across all the PIAs
For APS
1	Comparison of PIAs performance on basis of their grades	NIRD&PR	Yearly+40 days	SF 9.7A:Assessment of relative performance of PIAs across all the PIAs

9.7.2 Assessment of relative performance of PIA in a state and across states

Overview

Item	Description
Purpose	To compare performance of the PIA – Statewise
Prerequisite/s	Successful grading of a PIA across all the projects sanctioned
Time for completion	Continuous process
Resource/s	SF 9.7B: Assessment of relative performance of PIAs across all states
Process owner	For APS: NIRD&PR For YPS: NIRD&PR

Activities

Sl. No.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Comparison of PIAs performance on basis of their grades	NIRD&PR	Yearly+40 days	SF 9.7B: Assessment of relative performance of PIAs across all states
For APS
1	Comparison of PIAs performance on basis of their grades	NIRD&PR	Yearly+40 days	SF 9.7B: Assessment of relative performance of PIAs across all states