Content

Purpose

To create an aggregate hourly plan for domain and non-domain skills and their distribution between class room and on the job training which totals to the mandated number of hours. The training in non-domain should be allocated between PIAs normal training centre and finishing and work readiness centres located at the places of concentrated high employment^[1].

Reference to guidelines

No specific provision

Prerequisite                    

Any time after uploading of Sanction order (I₂) and 15 days before commencement of training in the particular trade

Time for completion                  

15 days before commencement of training in the particular trade

Resource/s

As per SF 4.1A: Plan of training

Process owner/s:

PIA OP team

Purpose

To ensure that the domain curriculum is:

• As per modules prescribed by NCVT
• Either aligned as per SSC prescribed NOS-QP module or the proposed module has prior approval of SSC

Reference to guidelines

Para 3.2.2.2.3, page 29

Prerequisite                    

Any time after uploading of Sanction order (I₂) and 15 days before commencement of training in the particular trade

Time for completion                  

15 days before commencement of training in the particular trade

Resources

As per SF 4.2A: Domain curriculum content and equipment

Process owner:

PIA OP team

PIA OP team

To submit an approved course plan as per procedures followed by NCVT/SSC

To be submitted 15 days before commencement of training program

SF 4.2A: Domain curriculum content and equipment

PIA Q team

Verify and certify that the course content is uploaded at the web site for all domains

Verified within 3 days and issue compliance

For APS

SRLM

Verify and certify that the 3^rd party certified course content is uploaded at the web site for all domains

Within 7 working days from the time programme is uploaded

For YPS

CTSA

Verify and certify that the 3^rd party certified course content is uploaded at the web site for all domains

Within 7 working days from the time programme is uploaded

Purpose

To develop enforceable standards for curriculum for Soft skills, Computer skills and English skills

Reference to guidelines

Para 3.2.2.2.3, page 29

Prerequisite                    

Any time after uploading of Sanction order (I₂) and 15 days before commencement of first training

Time for completion                  

15 days before commencement of training in the particular trade

Resources

As per SF 4.3A: English skills content, SF 4.3B: Computer skills content and SF 4.3C: Soft skills content

Process owner:

PIA OP team

PIA OP team

To submit a course plan as per standards prescribed by DDU-GKY  for English, Computer and Soft skills

To be submitted 15 days before commencement of training program

SF 4.3A: English skills content, SF 4.3B: Computer skills content and SF 4.3C: Soft skills content

PIA Q team

Verify and certify that the course content is uploaded at the web site for all domains.

Verified within 3 days and issue compliance

For APS

SRLM

Verify and certify that the course content is uploaded at the web site for all domains.

Within 7 working days of receipt of information.

For YPS

CTSA

Verify and certify that the course content is uploaded at the web site for all domains.

Within 7 working days of receipt of information.

Purpose

To ensure high rate of success in placement and retention

Reference to guidelines

Para 3.2.2.2.5, page 29

Prerequisite                    

Any time after uploading of Sanction order (I₂) and 15 days before start of training.

Time for completion                  

15 days before start of first training

Resources

As per SF 4.4A:Finishing and work readiness module

Process owner:

PIA OP team

PIA OP team

To submit a course plan as per standards prescribed by DDU-GKY  for finishing and work readiness curriculum content

To be submitted 15 days before commencement of training program.

SF 4.4A:Finishing and work readiness module

PIA Q team

1. Verify and certify that the course content is uploaded at the web site for all domains.
2. Check whether schedule is followed during centre visits

Verified within 3 days and issue compliance

For APS

SRLM

1. Verify and certify that the course content is uploaded at the web site for all domains.
2. Check whether schedule is followed during centre visits

Within 7 working days of receipt of information.

For YPS

CTSA

1. Verify and certify that the course content is uploaded at the web site for all domains.
2. Check whether schedule is followed during centre visits

Within 7 working days of receipt of information.

Purpose

Daily activity plan for entire course duration including class room and on the job training

Reference to guidelines

No specific provision

Prerequisite                    

Any time after uploading of Sanction order (I₂) and 15 days before commencement of training in the particular trade

Time for completion                  

15 days before commencement of training in the particular trade

Resources

As per SF 4.5A: Activity cum lesson planner

Process owner:

PIA OP team

PIA op team

To submit activity cum lesson planner

15 days before commencement of the training programme

SF 4.5A: Activity cum lesson planner

PIA Q team

Verify and certify that the course content is uploaded at the web site for all domains.

Verified within 3 days and issue compliance

For APS

SRLM

Verify and certify that the course content is uploaded at the web site for all domains.

Within 7 working days of receipt of information.

For YPS

CTSA

Verify and certify that the course content is uploaded at the web site for all domains.

Within 7 working days of receipt of information.

Purpose

To acclimatise a trainee to actual job conditions

Reference to guidelines

Para 3.2.2.4, page 29

Prerequisite                    

Should be part of the activity cum lesson planner for the domain.

Candidate should have completed the class room training as per activity cum lesson planner

Time for completion                  

Before placements

Resources

SF 4.6A: On the job training plan for the batch, SF 4.6B: On the job training confirmation letter for candidates, SF 4.6C: OJT completion certificate for candidates and SF 4.6D: Verification for OJT

Process owner:

PIA OP team

PIA OP Team

• Prepare an OJT plan along with potential employers
• Collect OJT letter from the industry/ company
• Collect certificate of employer on successful completion of OJT and uploaded on the website
• To ensure the coverage of OJT topics in the class room for the candidates  who could not get OJT offer

• Submit within 20 days of batch freezing dayOJT plan for each candidate
• Update OJT status details within 2 days of joining OJT
• Within 5 days of OJT completion
• During prescribed OJT period

SF 4.6A: On the job training plan for the batch, SF 4.6B: On the job training confirmation letter for candidates, SF 4.6C: OJT completion certificate for candidates 

PIA Q Team

• Ensure and certify that candidates data is correctly uploaded
• Verify OJT as per sample checks

Start inspections after 4 days of joining OJT

SF 4.6D: Verification for OJT

For APS

SRLM

• Check on Q team certification
• Verify Q team checks on sample basis by physical verification or through telephonic interview with candidates and OJT supervisor

To verify that the PIA has uploaded the programme correctly.

SF 4.6D

For YPS

CTSA

• Check on Q team certification
• Verify Q team checks on sample basis by physical verification or through telephonic interview with candidates and OJT supervisor

To verify that the PIA has uploaded the programme correctly.

SF 4.6D

Purpose

Outline procedures for internal assessment and course completion certification of candidates

Reference to Guidelines

Para 3.2.2.2.3, page 29

Prerequisite/s

Admission of a candidate to a batch

Time for completion

Continuous during the training

Resource/s

SF 4.7A: Common instruction for Internal and external assessment; certification of candidates and SF 4.7A1: Formative assessment of candidate

Process owner

PIA OP team

PIA OP team

• Hold tests, save the tests in candidates’ personal dossier and upload them to ERP.

• Issue course completion certificate to all candidates

To be done continuously

At the end of each batch

SF 4.7A: Common instruction for Internal and external assessment; certification of candidates

Trainers of PIA

• Conduct formative assessment of candidates on Attitudes, Skills and Knowledge (ASK)

Every fortnight

SF 4.7A1: Formative assessment of candidate

PIA Q team/Academic committee of PIA

Internal assessments: Verify

• CCTV samples of tests being conducted on the examination process

• Retest candidates and compare performance

• Verify formative assessment report of the candidates

As per inspection schedule. For internal assessments -

Check randomly selected candidates and randomly selected videos during a centre visit.

Inspect videos of assessment process on the first visit after the batch is trained.

SF 4.7A and 5.2A: Training centre inspection

SF 4.7A1

For APS

SRLM

• Same checks as Q team but on a different set of randomly selected candidates.
• To verify randomly generated samples verified by PIA Q team including the inspection notes and compliance to the PIAs Q team observations.

• Verify formative assessment report of the candidates

As per inspection schedule

.

SF 4.7A and 5.2A

SF 4.7A1

CTSA

• Check on Q team and SRLM reports

• Verify formative assessment report of the candidates

As per inspection schedule

SF 4.7A and 5.2A

SF 4.7A1

For YPS

CTSA

Same checks as Q team but on a different set of randomly selected candidates.

In addition, check one randomly selected candidate from amongst the candidates verified by the Q team.

Verify formative assessment report of the candidates

As per inspection schedule

.

SF 4.7A and 5.2A

SF 4.7A1

SRLM

• Same checks as Q team but on a different set of randomly selected candidates.
• To verify randomly generated samples verified by PIA Q team including the inspection notes and compliance to the PIAs Q team observations.
• Verify formative assessment report of the candidates
• Follow up on compliance of SRLM’s observations.

As per inspection schedule

.

SF 4.7A and 5.2A

SF 4.7A1

Purpose

To ensure

Accreditation and affiliation of center

External assessment and certification of candidates by National Council for Vocational Training (NCVT) and Sector Skill Council (SSC)

Reference to guidelines

Point ii, Para 3.2.2.2.6, Page no. 30

Prerequisite/s

Any time after uploading of sanction order (I₂)

Time for completion

External assessment: Assessment to be done in the last ten days of training by an agency accredited by NCVT/SSC

Resource/s

SF 4.7A: Common instruction for Internal and external assessment; certification of candidates, SF: 4.7B: Instructions for online application for accreditation and affiliation (SSC) / testing centre (NCVT) and SF 4.7C: External assessment certificate report

Process owner

PIA OP team

Purpose

To increase the interest among candidates towards self-learning modules

Reference to guidelines

Para 3.2.2.5, page 33

Prerequisite                    

Should be part of approved application form

Time for completion                  

Continuous process

Resources

SF 4.8A: Daily distribution of Tablets and SF 5.2A: Training centre inspection form and SI 8.7A: Procedures for procurement, accounting, distribution and disposal of tablet computers of chapter 8

Process owner

PIA OP team

PIA OP Team

• To maintain tablet computers along with relevant interactive electronic content for both domain and non-domain curriculum as per standards prescribed by DDU-GKY
• Daily distribution of tablet computers to candidates
• Replacement of the malfunctioning tablet computers

Before start of training

Daily

Daily

SF 4.8A: Daily distribution of Tablet computers, SF 5.1D1:Due diligence of a training centre

SF 5.2A: Training centre inspection form and SI 8.7A: Procedures for procurement, accounting, distribution and disposal of tablet computers of chapter 8

SF 4.8A, SF 5.2A and SI 8.7A

SF 4.8A, and SI 8.7A

PIA Q Team

• Ensure availability, daily distribution and timely replacement of tablet computers

As per inspection schedule

SF 5.1D1 and SF 5.2A

For APS

SRLM/CTSA

• Verify Q team checks

As per the inspection schedule

SF 5.1D1 and SF 5.2A

Purpose

To train candidates in topics that are difficult to teachby developing good quality course content that can be standardized and replicated

Reference to guidelines

Para 3.2.2.11, page 34

Prerequisite                    

Should be part of approved application form and the activity cum lesson planner for the domain

Time for completion                  

As per the activity cum lesson planner

Resources

SF 4.5A: Activity cum lesson planner

Process owner

PIA OP team

PIA OP Team

• To maintain online system with projector/TV-screen for the classroom
• To deploy relevant  teaching software
• To maintain summary report of lectures delivered using live studio based broadcast by master trainers

Daily

SF 4.5A: Activity cum lesson planner

PIA Q Team

• Ensure that training has been provided through broadcasts by master trainers as per activity cum lesson planner
• To be verified on the basis of summary report

As per the inspection schedule

SF 4.5A

For APS

SRLM

Check and verify as per requirement.

As per the inspection schedule

SF 4.5A

For YPS

CTSA

• Check on Q team and SRLM certification
• Verify Q team and SRLM checks

As per the inspection schedule

SF 4.5A