To verify randomly selected items verified by PIA Q team including the inspection notes and compliance of the PIAs Q team
Share inspection report and advisories with PIA for compliance and CTSA for information
As per the inspection schedule
Within 3 days of conduct of inspection
SF 5.2A
CTSA
Carry out the inspection as detailed in SF: 5.2A
Check on Q team and SRLM reports and share the advisories
Share inspection report and advisories with PIA for compliance and SRLM to ensure
As per the inspection schedule
Within 3 days of conduct of inspection
SF 5.2A
PIA OP team
Comply with the advisories shared
Within 5 days of receipt of advisories
SF 5.2A
PIA Q team
Ensure compliance of the advisories
Within 8 days of receipt of advisories
SF 5.2A
SRLM
Verify compliance report of PIA Q team and initiate action as per default procedure and report CTSA
As per the schedule prescribed in Default chapter
SF 5.2A
For YPS
CTSA
Carry out the inspection as detailed in SF: 5.2A
To verify randomly selected items verified by PIA Q team including the inspection notes and compliance of the PIAs Q team
Share inspection report and advisories with PIA for compliance and SRLM for information
As per the inspection schedule but not later than 3 days of inspection conducted
Within 3 days of conduct of inspection
SF 5.2A
5.2.1 Protocol for inspection of a training centre
All training centres will be inspected by persons trained in DDU-GKY processes. In emergencies if inspections are done by SRLM/CTSA/MoRD personnel not trained in DDU-GKY processes the same should be reviewed and ratified by personnel trained in DDU-GKY.
(If the centre does not run throughout the year, the number of inspections will be reduced proportionately but there should be at least one inspection by Q team in a year).
5.2.1.1 Deleted
Content of the section is deleted, however the section is retained to maintain the number continuity
5.2.1.2 PIA Q team
Q team will inspect a training centre at least 6 times in a year of which at least 4 will be planned inspections. These inspections should be staggered such that a centre is inspected around 40 days after a batch starts.
Remaining inspections will be surprise. During surprise visits the team should check 2 modules randomly picked by the system. In addition the team can choose two more modules as per the situational needs.
5.2.1.3 SRLM (or its TSA) for APS/CTSA for YPS
SRLM/CTSA will undertake around 4 inspections of a training centre per annum of which two will be detailed and two will be surprise. The inspections should be so staggered to cover all the batches trained in a centre.
Modules to be inspected during surprise check will be randomly generated by the ERP system. SRLM/CTSA can also choose additional items to be inspected as per their choice.
In addition to their regular inspections they will audit PIA Q team inspections.
CTSA inspections for YPS would be of the same nature as the SRLM of an APS.
5.2.1.4 CTSA (for APS and YPS)
CTSA will conduct the inspections to audit inspections of PIA Q team and the SRLM
In this role CTSA will undertake at least 3 visits to a training centre - 2 surprise and 1 detailed
It will ensure that each centre will undergo due diligence inspection before initiation of training.
For APS SRLM will ensure compliance of its reports and CTSA reports.
For YPS CTSA will take corrective action based on its inspections and those undertaken by the SRLM.
5.2.1.5 Role of SRLMs in YPS
SRLM in an YPS can play an active role in ensuring quality of the programme. However, as SRLM team is not strengthened no schedules are prescribed for their inspections. Depending on the staff availability, SRLM is encouraged to get its personnel trained in DDU-GKY procedures and to enable monitoring by its team.
All inspection reports of SRLM of YPS should be sent to CTSA, PIA and MoRD. It is the responsibility of the PIA to comply with items and send a compliance report through the PIA Q team to SRLM and CTSA. CTSA will monitor and ensure proper compliance.
5.2.2 Protocol for CCTV
Overview
Item
Description
Purpose
To ensure that a training centre performs as per procedures in guidelines and the SOP by review of CCTV footage