Content

3.1. MoU Execution

Overview

Item	Description
Purpose	To lay down MoU execution process and related timelines
Reference to Guidelines	Step 6 & 7, table 4, Para 4.1, pages 36 and 45
Prerequisite/s	Uploading of approved empowered committee (EC) minutes and sanction order
Time for completion	20 working days from uploading of sanction order on the nominated website (Sanction order uploading day is referred as ‘I₂’)
Resource/s	As per SF 3.1A: Prospective project work schedule, SF 3.1B: Standard terms & condition, SF 3.1.C: Special terms & conditions and SF 3.1.D: Power of Attorney (PoA)
Process owner	For APS: SRLM For YPS: CTSA

3.1.1 Preparatory work for execution of MoU

Overview

Item	Description
Purpose	To delineate the preparatory work for MoU execution and related timelines
Prerequisite/s	Uploading of EC minutes on the nominated website
Time for completion	15 days of time gap between I₁andI₂ and 2 days after I₂(I₁: Uploading of approved EC minutes and I₂: Uploading of Sanction order)
Resource/s	As per SF 3.1A: Prospective project work schedule, SF 3.1B: Standard terms & condition, SF 3.1.C: Special terms & conditions and SF 3.1.D: Power of Attorney (PoA)
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl.	Action	Actor	Time for completion	Relevant documents
For YPS
1	Filling up “Prospective project work schedule”	PIA	I₁ + 10days	SF 3.1A: Prospective project work schedule
2	Review of “Prospective project work schedule”[1]	SRLM	I₁ + 15 days	Review and validate SF 3.1Aas per 3.1.1.1 of SOP
3	Validation of “Prospective project work schedule”	CTSA	I₁+ 17days	validate and freeze SF 3.1A as per 3.1.1.1 of SOP
4	Preparation of MoU annexures	PIA	I₁+3 days	SF 3.1B: Standard terms & condition, SF 3.1.C: Special terms & conditions and SF 3.1.D: Power of Attorney (PoA)
5	Filling up MoU signatory by name & designation	PIA, SRLM &CTSA	I₁ +3 days	On the designated website
6	Review fund position and advise MoRD and/or SRLM if funds are likely to fall short with a copy to PIA	CTSA	I₁ +3 days	As per data given in ERP system.
For APS
1	Filling up “Prospective project work schedule”	PIA	I₁ +10 days	SF 3.1A
2	Validation of “Prospective project work schedule”	SRLM	I₁ +17 days	validate and freeze SF 3.1A as per 3.1.1.1 of SOP below
3	Preparation of MoU annexures	PIA	I₁ +3 days	SF 3.1B, 3.1.1C and 3.1.1D
4	Filling of MoU signatory by name & designation	PIA and SRLM	I₁ +3 days	On the designated website
5	Review fund position and advise MoRD or take internal action if funds are likely to fall short with a copy to PIA.	SRLM	I₁ +3 days	As per data given in ERP system.

3.1.1.1 Prospective work schedule for the project: Contents and relevance

The prospective work schedule for the project should give a comprehensive picture of PIA’s plan of action for implementing the project. The details are to be filled in a web form as per SF 3.1A and would include the following:

a. Monthly training commencement schedule for the complete project duration.

b. Monthly training completion schedule for the complete project duration.

c. Training of candidates should commence within 90 days of project commencement date.

Figure 3.1‑1 Preparatory steps in execution of MoU for YPS

d. Minimum trainings to be initiated in a year as per the project duration is given below:

In case the project duration is 2 years or less but more than 1 year, at least 35% of training of the total project target should commence within 12 months of the effective date of commencement of the project.
In case the project duration is 3 years or less but more than 2 years, at least 30% of training should commence within 12 months, at least 65% training should commence within 24 months, of the effective date of commencement of the project.
In case the project duration is 4 years or less but more than 3 years, at least 20% of training should commence within 12 months, at least 40% training should commence within 24 months, at least 75% training should commence within 36 months of the effective date of commencement of the project.
In case the project duration is 5 years or less but more than 4 years, at least 15% of training should commence within 12 months, at least 40% training should commence within 24 months, at least 60% training should commence within 36 months, at least 85% training should commence within 48 months of the effective date of commencement of the project.

e. Within the minimum targets prescribed above the PIA has flexibility to vary the training quantum across different months of the year, across different geographical locations, across different trades and training centres.

f. Within the minimum yearly targets prescribed above the PIAs has flexibility to revise the PPWS as per the conditions prescribed below:

A PIA may revise the PPWS once in the project duration subject to the condition that the annual targets approved in the original PPWS shall not be modified and the PIA has to achieve the annual target for that year by rescheduling its batches.
The revised PWS shall come into effect with the approval of respective SRLMs (in Action Plan States) or CTSAs (in Year Programme States)
Where a PIA has been served with an Yellow alert, by SRLMs (in Action Plan States) or CTSAs (in Year Programme States) and thereafter the revised PWS has been duly approved for a PIA, the Yellow alert issued prior to the revision shall be deemed closed.
In case where a revised PPWS has been duly approved for a PIA, all previous alerts or non- performance of PIA with reference to the original PPWS, shall be deemed to be cancelled/ closed.
Under no circumstances revision in PPWS shall be allowed as a ground for extension in project duration.

3.1.1.2 Monitoring of the prospective work schedule

PIA should report the number of candidates in a batch after a batch is frozen. This will be treated as number of candidates for whom training is initiated.
Similarly the PIA should report the number of candidates who complete the training on a continual basis.
The number of candidates for whom the training is initiated should be at least the number indicated in the corresponding month of prospective work schedule.
Similarly the number of candidates trained should be at least the number indicated in the prospective work schedule.
Cumulative training achievement will be reviewed by SRLM/CTSA as follows:
- Shortfall in the cumulative total should not be more than 10% of the cumulative target in first 6 months of commencement of project execution
- Shortfall in the cumulative total should not be more than 5% of the cumulative target from 7^th month to till 6 months before completion of the project.
- There should not be any shortfall in the cumulative target for the last 6 months of the project duration

Any deviation from PPWS will lead to:

- default as discussed in Chapter.
- 10: Procedures for handling defaults.

3.1.2 Signing of MoU

Overview

Item	Description
Purpose	To delineate the steps/actions to be taken in signing MoU
Prerequisite/s	Uploading of sanction order on the nominated website
Time for completion	20 working days from uploading of sanction order (start from I₂day)
Resource/s	MoU
Process owner	For APS: SRLM For YPS: CTSA

Activities

Sl.	Action	Actor	Time for completion	Relevant Documents
For YPS
1	Review highlighted text of system generated MoU	PIA & SRLM	I₂+2 days	MoU
2	Vetting and freezing of MoU and annexures thereof	CTSA	I₂+4 days	MoU
3	Printing and signing of MoU and annexures, and ensure that it reaches SRLM	PIA	I₂+7 days	From the above source
4	Signing of MoU and ensuring that it reaches CTSA	SRLM	I₂+14 days	MoU
5	Signing of MoU and ensuring that copies reach SRLM and PIA Uploading of MoU and annexures on the web-link	CTSA	I₂+20 days	MoU and uploading on the designated website
For APS
1	Review highlighted text of system generated MoU	PIA	I₂+2 days	MoU
2	Vetting and freezing of MoU and annexures thereof	SRLM	I₂+4 days	MoU
3	Printing and signing of MoU and annexures, which should reach at SRLM	PIA	I₂+7 days	From the above source
4	Signing of MoU sending a copy to PIA and informing CTSA about the event completion Uploading MoU and annexures on the web-link	SRLM	I₂+14 days	Project MoU and uploading on the designated website

Figure 3.1‑2 Execution of MoU for YPS