Content

Purpose

To ensure that all the DDU-GKY training centres across India have distinctive look

Reference to Guidelines

Para 3.2.2.2.1, page 27

Prerequisite/s

After signing of MoU and locating training centre.

Time for completion

As per training plan

Resource/s

SF 5.1A1: Look and feel of a training centre, SF 5.1A2: Training centre name board, SF 5.1A3: Hostel centre name board, SF 5.1B1: Activity summary and achievement board, SF 5.1B2: Contact details of important people, SF 5.1B3: Basic Information Board (Training Centre), SF 5.1B4: Basic Information Board (Residential Centre), SF 5.1B5: Academic Information Board, SF 5.1B6: Living Area Information Board, SF 5.1B7: Code of conduct for candidates, SF 5.1B8: Food menu (residential centre), SF 5.1C1: Student entitlement board and responsibilities board, SF 5.1C1 A: Student Attendance and Entitlement Summary Information Board

Process owner

PIA OP team

PIA op Team

To ensure that the training centre conforms to DDU-GKY standards on furniture, layout, and colour scheme

As per training plan

SF 5.1A1: Look and feel of a training centre, SF 5.1A2: Training centre name board, SF 5.1A3: Hostel centre name board, SF 5.1B1: Activity summary and achievement board, SF 5.1B2: Contact details of important people, SF 5.1B3: Basic Information Board (Training Centre), SF 5.1B4: Basic Information Board (Residential Centre), SF 5.1B5: Academic Information Board, SF 5.1B6: Living Area Information Board, SF 5.1B7: Code of conduct for candidates, SF 5.1B8: Food menu (residential centre), SF 5.1C1: Student entitlement board and responsibilities board, SF 5.1C1 A: Student Attendance and Entitlement Summary Information Board

PIA Q team

To ensure that the training centre conforms to DDU-GKY standards on furniture, layout, and colour scheme

At the time of due diligence, as per 5.1.3

SF5.1A1, SF5.1A2, SF5.1A3, SF5.1B1, SF5.1B2, SF5.1B3, SF5.1B4, SF5.1B5, SF5.1B6, SF5.1B7, SF5.1B8, SF5.1C1,

SF5.1C1 A

For APS

SRLM

To ensure that the training centre conforms to DDU-GKY standards on furniture, layout, and colour scheme

At the time of due diligence, as per 5.1.3

SF5.1A1, SF5.1A2, SF5.1A3, SF5.1B1, SF5.1B2, SF5.1B3, SF5.1B4, SF5.1B5, SF5.1B6, SF5.1B7, SF5.1B8, SF5.1C1,

SF5.1C1 A

CTSA

Check on Q team and SRLM reports

As per inspection schedule

SF5.1A1, SF5.1A2, SF5.1A3, SF5.1B1, SF5.1B2, SF5.1B3, SF5.1B4, SF5.1B5, SF5.1B6, SF5.1B7, SF5.1B8, SF5.1C1,

SF5.1C1 A

For YPS

CTSA

• To ensure that the training centre conforms to DDU-GKY standards on furniture, layout, and colour scheme.
• Check on Q team reports and also follow up on compliance of SRLM’s observations.

At the time of due diligence, as per 5.1.3

SF5.1A1, SF5.1A2, SF5.1A3, SF5.1B1, SF5.1B2, SF5.1B3, SF5.1B4, SF5.1B5, SF5.1B6, SF5.1B7, SF5.1B8, SF5.1C1,

SF5.1C1 A

Purpose

To verify availability of minimum infrastructure before a training centre opens

Reference to Guidelines

Para 3.2.2.2.1, page 27

Prerequisite/s

Signing of MoU.

Training, however, can only start after PER approval.

Time for completion

Due diligence is required before:

• opening of a training centre
• increasing single shift capacity of a training centre above that approved in due diligence,
• addition of a new trade/domain in training centre
• converting a DDU-GKY centre into a hybrid centre

Resources/s

SF 5.1D1: Due diligence of training centre (excluding residential facilities), SF 5.1D2: Due diligence of residential facilities and all the forms mentioned in SF 5.1D1 and SF 5.1D2,

SF 5.1S: Bare minimum items to be ensured to start training pending CTSA/ SRLM due diligence visit

Process owner

CTSA for YPS/SRLM for APS

PIA OP Team

• To ensure that the centre is as per SF 5.1D1 and SF 5.1D2 at training centre
• To revise the due diligence in case PIA Q team/ SRLM/ CTSA points out deficiencies/incompleteness
• Permitted to start training if CTSA/SRLM visit does not happen in 10 working days of approval of due diligence by PIA Q team.

As per training plan

SF 5.1D1: Due diligence of training centre (excluding residential facilities), SF 5.1D2: Due diligence of residential facilities

SF 5.1S: Bare minimum items to be ensured to start training pending CTSA/ SRLM due diligence visit

PIA Q team

• To check and certify particulars of SF 5.1D1 and SF 5.1D2 at training centre
• To upload results from the due diligence onto a designated web site

As per training plan

SF 5.1D1 and SF 5.1D2

For APS

SRLM

• Check on Q team’s report

• To upload results from the due diligence onto a designated web site

Within 10 working days of receipt of information from PIA Q team

If the above is not possible due diligence should be done within 20 working days of start of training. Delaying it will impact the performance grading of the SRLM

SF 5.1D1, SF 5.1D2 and SF 5.1S

CTSA

• Check on Q team and SRLM reports
• To upload results from the due diligence onto a designated web site

As per inspection schedule

SF 5.1D1, SF 5.1D2 and SF 5.1S

For YPS

CTSA

• Check on Q team’s report
• To upload results from the due diligence onto a designated web site
• Follow up compliance of SRLM observations

Within 10 working days of receipt of information from PIA Q team

If the above is not possible it should be done within 20 working days of start of training Delaying it will impact the performance grading of the CTSA.

SF 5.1D1, SF 5.1D2 and SF 5.1S

Purpose

To lay down procedures for opening and running hybrid training centres.

Reference to guidelines

No specific reference

Prerequisite/s

Any time after signing of MoU

Time for completion

As per due diligence process

Resource/s

SF 5.1R: Instructions for opening and running hybrid training centres and introducing multiple shifts and double shift batches in a training centre

Process owner

SRLM for APS/CTSA for anYPS

PIA OP team

To ensure the following:

• New centre: ensure compliance to SF 5.1R in addition to those specified in due diligence.
• Existing DDU-GKY centre: Suggest changes and ensure compliance to SF 5.1R in addition to those specified in due diligence.

As per training plan

SF 5.1D1, SF 5.1D2

SF 5.1R: Instructions for opening and running hybrid training centres and introducing multiple shifts and double shift batches in a training centre

PIA Q team

• To follow due diligence process
• To verify the capacity of the training centre as per plan for hybrid centre.

As per training plan

SF 5.1D1, SF 5.1D2

SF 5.1R

For APS

SRLM

• To follow due diligence process and certify the centre capacity

As per due diligence process

SF 5.1D1, SF 5.1D2

SF 5.1R

For YPS

CTSA

• To follow due diligence process and certify the centre capacity

As per due diligence process

SF 5.1D1, SF 5.1D2

SF 5.1R

Purpose

To lay down procedures for introducing multiple shifts and double shift batches in a centre.

Reference to guidelines

No specific reference

Prerequisite/s

Training centres where due diligence is approved

Time for completion

5 working days in advance of commencement of training

Resource/s

SF 5.1R: Instructions for opening and running hybrid training centres and introducing multiple shifts and double shift batches in a training centre

Process owner

PIA OP team

PIA OP team

• To communicate their plan for running multiple shifts or double shift batches
• To verify the capacity of the training centre to accommodate the multiple shifts or double shift batches

As per training plan at the centre

SF5.1D1, SF 5.1D2,

SF 5.1R: Instructions for opening and running hybrid training centres and introducing multiple shifts and double shift batches in a training centre

PIA Q team

• To verify the capacity of the training centre to accommodate the multiple shifts or double shift batches

At least 5 working days in advance of commencement of training

SF5.1D1,

SF 5.1D2

SF 5.1R

For APS

SRLM

• To certify the submitted information at the time of centre inspection

As per the inspection schedule

SF5.1D1,

SF 5.1D2

SF 5.1R

For YPS

CTSA

• To certify the submitted information at the time of centre inspection

As per the inspection schedule

SF5.1D1,

SF 5.1D2

SF 5.1R

If a PIA plans to introduce multiple shifts and/or double shift batches in a training centre at the time of due diligence all the timelines prescribed in due diligence will be applicable.

Purpose

To ensure proper functioning of training centre and capture details of non-functional equipment, trainer and trainee attendance, and deviations if any from the notified training plan

Reference to Guidelines

No specific reference

Prerequisite/s

Filing due diligence report by PIA Q team

Time for completion

On all days when the trainings are scheduled in the centre

Resource/s

SF 5.1T: Daily failure items report and SF 5.1U: 15 day summary of centre status

Process owner

PIA OP team

PIA OP team

• To check and report on non-functional training equipment, and trainee and trainer attendance and upload the results on the designated web-link
• Summarise data for 15 days and upload results on the designated web-link

Daily when the centre opens

Summarise by 16^th of the month for first fortnight and by 1^st of next month for the second fortnight and the complete month

Daily report as per SF 5.1T: Daily failure items report

Summary as per

SF 5.1U: 15 day summary of centre status

PIA Q team

• Checks from HQs on

i) daily entry of data and

ii) trend of failures

• On the day of inspection of the centre
  • Check the accuracy of data reported with the actual condition on the day of inspection.
  • Verify from the candidates the accuracy of data reported for a random day (to be picked by the system from last 6 working days).
  • To analyse the results and match with reported data.

Fortnightly and monthly review

As per the inspection schedule

SF 5.1T and

SF 5.1U

For APS

SRLM

• Checks from HQs on i) daily entry of data and ii) trend of failures

• Same functions under taken by Q team above
• To verify randomly generated samples verified by PIA Q team including the inspection notes and compliance to the PIAs Q team observations.

Fortnightly and monthly review

As per the inspection schedule

SF 5.1T and

SF 5.1U

CTSA

• Checks from HQs on i) daily entry of data and ii) trend of failures

• Check on Q team and SRLM reports

Fortnightly and monthly review

As per the inspection schedule

For YPS

CTSA

• Checks from HQs on i) daily entry of data and ii) trend of failures

• Same functions under taken by Q team above
• To verify randomly generated samples verified by PIA Q team including the inspection notes and compliance to the PIAs Q team observations.
• Follow up on SRLM’s observations

Fortnightly and monthly review

As per the inspection schedule

SF 5.1T and

SF 5.1U