Content

Purpose

To lay down the fund release process of 4^th instalment to PIA & closure of the project

Reference to Guidelines

Row 4, instalment 4, table 6, para 5.9, page 56

Prerequisite/s                  

Fulfilment of condition as per reference to guidelines and notification for data freezing on the web-link

Time for completion 

14 months from ‘E₇’ day[1]

Resource/s                

SF 3.7A: Checklist for release of 4^th instalment and SF 3.7B Project completion report and SF 3.4B: Decision rules for release of 2nd, 3rd, 4th and final instalment

Process owner

SRLM for APS/CTSA for YPS

PIA op team

Submission of project closure report and checklist and annexures for release of 4^th instalment to SRLM and CTSA

E₇+10 months

SF 3.7A: Checklist for release of 4th instalment, SF 3.4B: Decision rules for release of 2nd, 3rd, 4th and final instalment and SF 3.7B Project completion report

SRLM for APS/CTSA for YPS

Completing the retention verification process

E₇+10 months 9 days

Inspection report of SRLM/CTSA

SRLM for APS/CTSA for YPS

Verification and comments on Project closure report. Validate the checklist, annexures and upload on designated web-link.

E₇+10 months 14 days

SF 3.7A: Checklist for release of 4^th instalment, SF 3.4B: Decision rules for release of 2nd, 3rd, 4th and final instalment and SF 3.7B Project completion report

PIA

Changes as per the comments of SRLM/CTSA (if any)

E₇+10 months 24 days

3.7B Project completion report

SRLM for APS/CTSA for YPS

Freezing and uploading of Project closure report on the designated web-link

E₇+ 11 months 8 days

3.7B Project completion report

For APS

SRLM

1. Issue of release order & upload on the designated web-link
2. Release 4^th instalment amount of Central  and State share to PIA’s designated bank account for the project after adjusting/deducting TDS
3. Update fund release status on the designated web-link
4. Issue of final closure report

E₇+12 months

E₇+12 months 7 days

 E₇+12 months 15 days

E₇+13 months

SI 8.3D1: Applicability and settlement of TDS

For YPS

CTSA

Recommendation for release of 4^th instalment to MoRD

E₇+11 months 20 days

SF 3.7A Checklist for release of 4th instalment

MoRD

Issue of release order and upload on the designated web-link

E₇+13 months 

Nil

CTSA

Release of 4th instalment to PIA after adjusting/deducting TDS and upload the status on the designated web-link

E₇+13 months

15 days

SI 8.3D1: Applicability and settlement of TDS

MoRD

Issue of final closure report

E₇+14 months